Job Title: Accounts Receivable Specialist
Location: Co. Meath.
Reporting to: Financial Controller
Contract: Specific Purpose Contract (Maternity Leave Cover)
Working Hours: Monday –Friday and 9:00 am – 5:30 pm, flexible working arrangements available, subject to role requirements and team needs.
About the Role As an Accounts Receivable Specialist (Maternity Leave Cover), you will support Our Client’s finance operations by managing customer accounts, processing invoices and credit notes, and ensuring timely, accurate posting to NetSuite. You’ll handle payment queries, follow up on outstanding balances, and help maintain effective credit control. Working closely with teams like Sales and Customer Service, you’ll resolve account issues, keep customer records up to date, and contribute to monthly reporting. This role requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment.
Principal Duties and Responsibilities
Accounts Receivable and Credit Control;
- Collate customer transactions (invoices and credit notes) for posting to NetSuite.
- Post customer transactions accurately and in a timely manner. o Reconcile customer accounts to ensure accuracy and correct allocation of payments.
- Follow up on overdue payments, issue reminders, and resolve payment disputes professionally. o Assist with the preparation of monthly debtor reports and contribute to the month-end close process.
- Support the implementation and maintenance of Our Client’s credit control policies and procedures.
Customer and Internal Communication
- Coordinate communications with Our Client’s customers through electronic and physical channels.
- Structure and prioritise communications from internal and external stakeholders.
- Communicate with customers to resolve payment-related queries in a timely and professional manner.
- Collaborate with teams such as Sales and Customer Support to clarify and resolve internal queries.
- Maintain and build strong working relationships with customers, couriers, and internal teams to support operation of the accounts function.
Data and Record Management
- Update customer records in NetSuite, ensuring accuracy and completeness.
- Communicate necessary changes to relevant teams to maintain data integrity.
Administrative and Operational Support
- Handle general office duties, including telephone calls, emails, and updating records.
- Ensure all Our Client’s processes and procedures are operated in accordance with their Wholesale License, ISO Guidelines, MDR Guidelines, and the Health & Safety Policy at all times.
- Contribute to the creation of accounts team action plans which align with Our Client’s Mission Statement and Values.
Required Experience and Qualifications
- 2+ years of experience in Accounts Receivable or finance administration role. Progress toward a recognised accountancy certification is considered an advantage.
- Proficiency in accounting software or ERP systems such as NetSuite.
- Strong understanding of accounts receivable processes including invoice processing, credit control, and account reconciliation.
- Excellent attention to detail and a demonstrated high degree of accuracy in financial recordkeeping, data entry, and reconciliation tasks.
- Knowledge of financial regulations and compliance standard such as VAT treatment, audit requirements, and internal controls considered an advantage.
- Proficient in usage of Excel.
- Strong time management skills with the ability to meet deadlines.
Benefits
- 22 Days Annual Leave – Because work-life balance matters.
- €250 Health & Wellness Subsidy – Invest in your well-being, on us.
- Group Pension Plan – 2% company match with New Ireland Assurance.
- Death in Service Benefit – Peace of mind with 2x basic salary coverage.
- Employee Assistance Programme – Confidential support when you need it.
- €250 Holiday Bonus Voucher – A little extra for your next getaway.
- Access to HSF Health Plan – Affordable healthcare for you and your family.
- Learning & Development Opportunities – Grow your skills with access to training, upskilling, and career development support.
